InnoLab Research: Zero Audit Findings Across Three Grants

The Challenge

InnoLab Research, a university spin-off managing three concurrent EU and national research grants, was drowning in administrative requirements. Each grant had different reporting formats, budget periods, and audit standards. The 15-person team tracked hours in a shared spreadsheet that frequently had formula errors, missing entries, and no approval workflow. Their last audit flagged 12 documentation gaps, putting future funding at risk.

The Solution

With Logged, InnoLab set up separate budgets for each grant, each with its own allocation, reference numbers, and effective dates. Researchers log hours with structured descriptions that meet the standards of each funding body. The two-stage approval workflow provides the accountability auditors require, while AI-generated monthly reports cover research activities, challenges, and results in the exact format expected by EU and national reviewers. Budget forecasting alerts the PI when any grant is falling behind or ahead of pace.

Results

• Zero audit findings across all three grants
• 80% reduction in monthly reporting time
• Complete audit trail accepted by EU reviewers
• Budget forecasting prevented underspend on two grants