Data Privacy and EU Hosting: Why It Matters for Time Tracking

Time tracking data is personal data. It records when specific individuals worked, what they worked on, and how long they spent doing it. Under the GDPR, this data requires careful handling -- and the choice of where it is stored matters more than many teams realize.

Time Tracking Data Under GDPR

The GDPR classifies time tracking records as personal data because they are linked to identifiable individuals. This means you need a legal basis for processing this data (typically legitimate interest or contract performance), you must inform employees about how their data is processed, and you need to ensure appropriate technical and organizational measures are in place to protect it.

Why EU Hosting Matters

When your time tracking data is stored outside the EU, the data transfer is subject to additional GDPR requirements. You may need Standard Contractual Clauses, Transfer Impact Assessments, or other legal mechanisms. These add complexity and ongoing compliance obligations. EU-hosted solutions simplify this picture entirely -- the data stays within the EU, and no cross-border transfer mechanisms are needed.

What to Look For in a Provider

When evaluating time tracking tools, ask: Where is the data physically hosted? What sub-processors are used, and where are they located? Is there a Data Processing Agreement available? What happens to data when the account is deleted? These questions help you assess whether the tool meets your GDPR obligations.

Our Approach

Logged hosts all data in EU-based infrastructure. We use only essential cookies, do not employ third-party tracking, and provide a clear Data Processing Agreement. When an account is deleted, personal data is removed within 30 days and backups are purged within 90 days.